For many people, sharing data online means just attaching a document in the email. When you are sharing small data, it is fine; however, if you have to share numerous or huge files as well as collaborate the files in real-time, this become an uphill task for you. Witnessing such need, online data sharing services came in trend.

These services host the data on cloud in order to share, collaborate and store. You can share the files with clients and co-workers through download link on cloud. In addition, you can also upload your files on cloud server. Some of the ideal online file sharing services too server as collaboration platform which permits to invite other people for work on folder or a file. Anyone can add files, communicate ideas and make changes in the platform.

A few renowned data sharing services are the ones which include unlimited bandwidth/storage and maximum data size sharing. Dropbox is an affordable and famous choice for sharing data and features numerous integrations with another platforms. Similarly, Hightail is among the known online data sharing services which features sharing for a large number of collaboration tools and unlimited storage.


These services provide various plans, such as business/enterprise plans, personal plans and free plans. Normally, these plans are tiered as per the allocated storage and maximum data size which can be send and number of users on the account.

Usually, personal and free plans offer some gigabytes’ storage and limited bandwidth. Business and professional plans geared towards office environment and provides unlimited storage, collaboration tools, and various user accounts.

Status of Industry

Most of the online data sharing services are as same as online data backup services. Functions and purpose of both of the services have many crossover. Both services utilize server farms in order to store information.

Numerous online file sharing services works as data backup via keeping your data copies on cloud servers; however, online backup service permit sharing files. Difference is online file sharing aims on inclusion and collaboration of various people along with the data backup. Moreover, online file sharing just stores the data on cloud servers for 90 days; though, online backup services backup the data for life.

What are the features required by you?

1. Access and Share Features

In case, your reason for availing data or file sharing is sending big files, then one of the aspects which you have to consider is looking at various plans and services is maximum file size. Each file sharing website permits you to share big files; however, maximum file size which can be shared a lot from website to website. Some of the services offer only 2GB limit, a few share files over 10GB and remaining have no fixed file size. Some specializes in sending big media files and others on sending small files instantly.

Best online data sharing websites come with the interfaces which are designed online collaborations with colleagues and clients via complex digital space or private share folders. Digital workspaces provide complex platform to suggestions, approvals and communicating ideas along with syncing files, whereas private share folders mirror folder contents with a person which is invited to folder.

2. Security

Along with such huge data passed on cloud, security is one of the top concerns when considering online file sharing services. It starts with the 256-bit encryption when a file is idle or transit on cloud servers. The file encryption turns protective shell in the file, so a hacker couldn’t be able to view contents in case they intercept the same. Along with this, virus scanners and firewalls are utilized by services to secure servers from internal and external attacks.

Other vital security feature which need to be considered is remote wipe. It permits you to remotely delete the files from the device synced with your account. For instance, if an employee leave for the day and somebody steal this smartphone which is synced with his account, then remote wipe permits you to delete files without an access to that device. Additionally, password protection tool is among the most common security features which is used for securing files with passwords and it ensures that people, who have an access to view contents and download file will be able to do so.

3. File-Tracking Controls

It is necessary to know that with whom you shared the file, when, bandwidth quota (if applicable) and how many times. Usually, those online data sharing services are favored which offers folder permissions, audit logs, file-access settings and file locking. Even, some reliable sharing services also permits you to track files.

Typically, file versioning is dangerous for digital workspaces and share folders as it permits to unwanted changes and reverse errors. In spite of overwriting earlier file version every time you save the change, it maintains the previous version. Even, a few file sharing maintains each version created by you; however, others just maintain a number.

In case, you are encountering an issue, you should contact customer support representative. Trustworthy online data sharing websites provide live chat, mail ticket support and 24/7 phone. Though, a few sites include round-the-clock support with the subscriptions and others need additional fee for the service.