Nowadays, we have the files at workplace as well as home. Word documents, photos, PDFs and billing statements are some of the common form of files that we use on a daily basis. These files are ridiculously useful and it is not possible to get away from these as they are transferrable information unit.

However, a way of handling or managing them is much needed. The files need to be shared, secured and organized.  If you are looking for better ways of backup the data, then you should know that not a single method is correct, every package has its own advantages and disadvantages. For ultimate safety, you need to select and use two methods simultaneously. For instance, you can use on-site NAS (Network Attached Storage) with off-site cloud storage services. Therefore, in this way, in case you fail, you will still have backup. Here is a blog post stating five ways of storing your files that are worth the consideration.

1. Keep Your Data in the Cloud

Free data storage online services are rage nowadays and for great reasons. These services provide end-to-end encryption of the data in order to keep the data safe with free-of-cost storage space and charges some pennies for extra space. Cloud storage services are accessible via mobile devices and computers across the world, anytime. Following are a few major player of cloud storage –

• Google Drive – It is integrated within Android devices. Mac as well as Windows users can download desktop app for drag-n-drop capability. The Google Drive provides 15 GB free storage.
• iCloud – It is a cloud storage service for the Apple users that includes 5 GB free storage. In addition, Windows users cloud sync the files with the iCloud Drive.
• Dropbox – It has been here since long. This online storage service provides business and personal subscriptions. Personal account comes with free 2 GB data.
• OneDrive – It is accessible via the file explorer of Windows 10. iOS and Android devices can access website through application. Mac users cloud download this app through Mac App Store. You can efficiently do online files sharing with OneDrive as it comes with free 5 GB storage space.

Apart from these, there are different cloud storage services, namely Nextcloud, Spideroak One, Box, MegaBackup and iDrive. It is advisable to stay far from these new services. You might not wish to sign in and learn about these services in order to store the data that is not used.

Pros -
Affordable upgrades and free space
 Data is secured at remote location. You could easily access the data anywhere on the internet, anytime
 Secure data transmission

Cons -
 Free storage capacity limitations
 Risk of website closing
 Must reach the web in order to access the backup files

2. Save Your Files to External Hard Drive

Portable and external hard drives connect to one computer at the given point of time. Usually, they are wired devices, though some of them have wireless abilities. Today, most of the portable and external devices come with USB 3.0 abilities; however the computer should have USB 3.0 in order to take benefit of the feature.

Pros -
 With the software, you may easily schedule the backups and you need not to worry about it again

Cons -    
 SSDs or Solid State Drives have less risk feature; however they could be expensive for big storage drives
 Hard Disk Drives or HDDs run failure risk
 Must be stored off-site in the case of natural calamities, such as fire or flood

3. Store Your Data to Blu-ray Disc, DVD or CD

Earlier, gold standard in the data backup, you can burn the data to Blu-ray discs, DVDs or CDs is not a famous option. However, still a reliable method of the data backup.

Pros -
 The Drive failure is not a problem
 It can safely store in the second location (for instance – safety deposit box)

Cons -
 Managing the backups is time consuming
 Assumes the CD-capable technology’ feature. A few equipment no longer contains drive for the purpose

4. Put the Data on USB Flash Drive

The USB flash drives are generally small SSDs that you can easily carry in the pocket. Once, they were quite expensive as well as available in the small storage only, now their sizes have increased and prices have decreased.

Pros -
 Available in USB 3.0

Cons -
 Capacity limitations
 Not all-time durable
 It is simple to misplace (It is not recommended for the crucial information’ long-term storage)

5. Save the Files in NAS Device

NAS or Network Attached Storage is basically a server, which is completely dedicate for saving the data. Either it could be operated wirelessly or wired as per the drive and computer. Once configured, it will seem as other drive on the computer.

Pros -
 Can easily backup various computers at one time
 Could be set for the automated backup

Cons -
 Chances of drive failure

In a nutshell, you can opt for any of the afore-mentioned ways; however, it is advisable to opt for free data storage online as it is the most preferred and secure ways nowadays.