The popularity of cloud storage provisions has spread like wildfire over the past few years; offering individuals and businesses the chance to easily store and share files with no strings attached. It has proven a boon to businesses-specifically small-scale businesses, for which we would say it has definitely hit the right spot.
With cloud services, small businesses can leverage the benefits of not having to deploy any physical infrastructure, such as file and e-mail servers, storage systems or software applications. Plus, the "anytime and from anywhere" accessibility of these solutions - means trouble-free alliance among business partners and workforce using ubiquitous web browser.
The reluctance and qualm that many business owners once felt about handing over their computerized records to an external entity for storage is now vanishing day by day. In comparison to incurring an enormous capital costs on building adequate on-site storage mechanism and recruiting the IT professionals who know how to handle and administer it, entrusting your mission-critical files and data to cloud storage service provider is relatively hassle-free.
Nevertheless, filing information about taxes, customers and retailers someplace other than at your company's headquarters also makes sense as a disaster readiness measure. Servers can be impaired or lost due to natural catastrophes, robbery, system crashes and security breaches. Any of these happenings can hit your data badly and ultimately bring your business to screeching halt within a fraction of seconds.
Hence, we can say that whether you have a small or big organization, you need to have a proper backup plan for your data security and safety.
So, here are some of the useful tips through which you can keep your sensitive data safe and secured through cloud storage solutions:
-Become acquainted with your admin screen: When you subscribe to a cloud storage business plan, try to get familiar with configuration and set-up of your individual account. It is a bit daunting, but don't get weighed down by it. The default options may work marvelously for you in the beginning; chances are that you'll soon need to start fine-tuning settings and dynamically managing users after you get completely familiar with the admin settings.
-Consider built-in backup: Your cloud storage account can be an exceptional backup source. Some services let you allocate a folder or folders that synchronize seamlessly with the cloud and with your personal computer. Always make sure that you save your important files in the other location as well. We would here recommend you to get in the habit of saving files on regular basis to those locations. In case, a cup of coffee spills by mistake over your notebook PC, at least the PowerPoint presentation on which you have been working on will be still save on the remote location and you can access it again without losing your data from the other system.
-Create strong passwords: Not to mention, every cloud storage service provider without any doubt integrates strong encryption. However, this won't do you any good in case a weak password generated by you grants a hacker an easy access to your account through Web. Your business data is indispensable, so you need to take the same kind of precautionary measures while you do with your online banking transactions. For an additional level of security, try to use two-factor authentication if possible. Two-factor authentication requires the end-users to enter a code delivered via text message or engendered by authenticator application after an attempt is made to access the data.